Host a Meeting

Our Stratus web portal offers a free video conferencing solution called StratusMEETING for you and your users. StratusMEETING can be used to host and participate in video conferences. 

To start a video conference, you can either…

• Start a video call with a contact using the web portal.
• Start a new meeting in StratusMEETING.
• Create a Meeting Room in StratusMEETING.

Video Chat a Contact in the Web Portal

You can start a video call with a contact using the Stratus web portal. To do so…

1. Visit and log into the Stratus web portal.
2. Open the Contacts Pop-up by clicking the Contacts tab at the bottom of your web page.
   
3. Click the Video icon next to a contact and select Start a Video Meeting.
   
4. Select whether to Start a video meeting, Screenshare, or Schedule a meeting.
   
   

   Note: A Meeting Invitation will be sent to your email to allow you to join the meeting.

   

    
5. Use the Get ready to join the meeting modal to select your audio and video devices.
   
6. Click the JOIN MEETING button to start the meeting with this contact.

Start a New Meeting

If you need a meeting to be set up immediately, you can easily create a meeting.

1. From the StratusMEETING page, click START A NEW MEETING.
   
2. Use the Start a new meeting modal to adjust the meeting's settings and add participants:
   
   • Meeting Name (Optional) - Type a name to identify the meeting with.
   • Description (Optional) - If needed, include a note about the purpose of this meeting.
   • Add People - Add participants by name, extension, phone number, or email and assign them a role (Host, Presenter, and Attendee) in the meeting.
     
     • Labels will appear next to the names of the people for Host and Presenter. 
     • The Default option of Attendee will be blank and will not show any other indicators.
   • Meeting Type - Select the specific type of meeting that should be created.
     
     • Conference – up to 25 people - Meet and discuss in this collaborative meeting format.
       • Everyone can share video and up to four people can share their screens at one time.
     • Webinar – up to 1000 viewers – Present information to up to 1000 viewers in this webinar-style format.
       • Hosts and presenters share video and hand off-screen sharing.
   • Video and Audio - Select limitations of who (everyone, hosts and presenters only, or controlled by hosts) can use their camera, screen share, and microphone.
     
   • Options - Configure your meeting further by selecting these settings if needed:
     
     • Enable chat – Allow participants to use the chat to send messages.
     • Wait for host - Requires a Host to be present and start a meeting before attendees can join.
     • Record meeting - Allow the meeting to be recorded. All recordings can be pulled later from StratusMEETING.
     • Require passcode – Secure your meeting with a passcode that must be entered by participants so that they can join the meeting.
       
     • Enable chat history – Allow participants to view all chat messages sent.
     • Hosts can edit meeting - Select this to allow your hosts to edit this meeting once it has been created.
     • Hide viewers list and count - If needed, hide the participants button that can be used to show a list of the participants in the meeting.
     • Require invitation or registration to join meeting - Require participants to be invited in order to join the meeting.
   • Join Information - Lists out the Meeting ID, Meeting URL, and Dial-In Number that can be used by attendees to join the meeting.
     
     • Meeting ID – Unique meeting ID number used to identify your meeting and allow participants to join. 
     • Meeting URL – Unique URL that can be used to initiate the meeting.
     • Dial-In Number – Number set up on the account to join the meeting. 
       

       NOTE: Please contact Technical Support if you need a dial-in number set up for use. 

        
   • Schedule - If you decide that this meeting should be scheduled for a future time, click this option to switch over to the Schedule a Meeting page where a date and time can be selected.
     
     • Date, Time, Time Zone, Meeting Duration, and Frequency (Daily, Weekly, Monthly, or Yearly) options will be available to adjust.

Create a Meeting Room

Meeting Rooms are virtual meeting rooms where users can come and go as they please without having to create a scheduled meeting.

To create a re-usable room for meetings, click CREATE A MEETING ROOM.

Once a Meeting is created, it will be available in the Rooms tab.